If you own a medical office and your administrative professionals haven't been doing a good job with managing the office accounting, from bills to payroll, it's time to get some help. You want to find a professional commercial accountant that can get everything in order and that can help you manage all the money that is coming in and going out. Here are the things that you want to do.
Find an Accountant
You want to find an accountant that works with commercial accounts to not only manage the finances and billing but also to do audits. Interview a few different commercial accountants and talk with them about these things:
- Years of service
- Billing software and capabilities
- Payroll services
- Tax preparation
Go over all these details, see what they recommend, learn how they would manage the work, and then decide what accountant or accounting firm will be the best choice for you.
Have Them Assess Past Documents
Ask the accountants to go through your past documents if you feel they are a mess, and ask them about these things:
- Amount of money not collected
- Improper billing
- Areas to improve profit margins
- Most unorganized financial records
- Potential for changes
The accountant may be able to find major flaws like taxes that need to be paid, bills that were overpaid, or mismanaged late fees and lost opportunities for more money.
Invest in New Software
The accountants will want to use a software that always keeps them connected to your finances. This means that they can see everything that you put in, from money owed for billing to payroll hours and costs on the week.
Investing in new software and training the staff to use it is a great way to make data entry more efficient, and it makes it easier for your accountant to catch flaws and errors. The accountant you choose will influence which software you pick. This software should send emails, automated messages, and even text messages to people about their bills to get them to pay.
A commercial accounting billing services and management department may be exactly what you need to get your finances in order, and to figure out how to get the money that needs to be collected for the services that you have already provided to people. The sooner you start interviewing people, the sooner you'll be able to get the money that your office needs to keep running.
Reach out to a commercial account billing service in your area to learn more.